Overview

About the Job

This is not a telecommute position, you will be required to report in-person to work.

Bilingual – Spanish speaking and written – required

Work Shift: Monday – Thursday 9:00am – 5:30pm, Friday 9:00am – 1:00pm

JOB DESCRIPTION: 

WeSPARK is seeking a candidate to assist the Executive Director with managing the day-to-day functioning of our cancer support programs. The ideal candidate should be detail oriented, highly organized, have excellent time-management skills and demonstrate compassion for individuals with cancer and their loved ones.

DUTIES AND RESPONSIBILITIES:

  • Point of contact, Liaison to the Facilitators & Instructors (independent contractors) 
  • Managing the facilitators/instructor’s schedules, vacations and substitute fill-ins for classes, workshops and support groups. Train Office Manager as backup. 
  • Assisting the Controller with processing new hire independent contractor agreements.
  • Coordinating new hire orientation.
  • Assisting and coordinating with the Clinical facilitators the training and shadowing for new hires. 
  • Assisting the Clinical facilitators and Executive Director with guest issues pertaining to programs. 
  • Collaborate with the Executive Director on program development, design, evaluation and project management, development of surveys, data collection, program planning and growth.
  • Manage the development of in-person and hybrid programs.
  • Oversee and manage quality control of program goals and achievements that are related to the organizations mission.  
  • Schedule and attend monthly clinical meetings.
  • Manage and maintain the monthly program calendar.
  • Schedule and assist the Executive Director with interviewing new facilitators/instructors.
  • Work closely with the Office Manager on best ways to manage program policies and procedures. 
  • Assist Guest Services as needed.
  • Facilitate conflict resolution as needed to ensure satisfactory program service delivery. 
  • Provide program reports as requested to the Executive Director.
  • Support Outreach Manager with outreach efforts and community events. 
  • Expected to work all fundraising events (5 per year) and occasional programming events outside of regular business hours.
  • Other duties as assigned.

CANDIDATE REQUIREMENTS:

  • Bachelors Degree – Required
  • Bilingual – Spanish Speaking/Written – Required
  • Prior Program Coordinator, Assistant or Management experience – Required
  • Prior nonprofit or community organization experience – Preferred but not required.
  • Proficient working level of Microsoft Office Suite (Word, Excel, Outlook) – Required
  • Proficient working level of Zoom – Required
  • COVID-19 Full Vaccination (prior to start date) – Required
  • Car, Valid Drivers License & Current Auto Insurance – Required
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