About the Organization
Our mission is to support children, organize families, and connect neighbors
to uplift the dreams, power, and leadership of community and address systemic inequities.
SOMOS Mayfair was created in 1997 as a place-based, community-led initiative to address the systemic inequities in the Mayfair neighborhood of east San Jose. We are generations of immigrants, rooted in a vibrant community, who nurture healthy families and speak out for justice in Silicon Valley. SOMOS effectively operates with the evolving needs of the community and with the emerging opportunities for regional partnerships. In the past five years this has led SOMOS to focus our efforts on building the power of our community through leadership development, programming for multi-generational families, and community organizing.
Over its history, SOMOS has built a deep and lasting set of organizational strengths and norms that include:
- Commitment to SOMOS Mayfair platform and values.
- Deep passion to advance social justice in immigrant, working class communities.
- Strong moral principles and values; trustworthy, honest and respectful of others.
- Deep respect demonstrated in communication with community, staff, board and partners.
- Focus on seeking common ground among stakeholders.
- Professionalism in quality of work, representation of the organization.
- Capacity to nurture and cultivate healthy working relationships and communication.
- Commitment to ongoing learning and growing capacity within the organization.
SOMOS Mayfair is one of five anchor organizations in the Mayfair neighborhood of East SanJosé, including Amigos de Guadalupe, Grail Family Services, the School of Arts and Culture at MHP, Veggielution that comprises the Sí Se Puede Collective (SSPC.) The SSPC formalizes the shared commitment of these organizations to serve low-income families living in the Mayfair community. By coordinating the work of these organizations, the SSPC aims to produce a much greater positive impact in the community than any organization can do alone.
Background on the Sí Se Puede Collective (SSPC)
The SSPC is comprised of five anchor organizations in the Mayfair neighborhood of East San José – Amigos de Guadalupe, Grail Family Services, the School of Arts and Culture at MHP, SOMOS Mayfair, and Veggielution. The SSPC formalizes the shared commitment of these organizations to serve low-income families living in the Mayfair community. By coordinating the work of these organizations, the SSPC aims to produce a much greater positive impact in the community than any one organization can do alone.
Vision, Mission and Strategies of the SSPC
The vision of the SSPC is for a Mayfair community that is rooted and thriving, where resilient families have confidence in their gifts, choices and dreams.
The mission of the SSPC is to leverage the collective’s creativity, services and advocacy to create opportunities and access to basic needs, education, literacy, and community engagement.
The Finance Coordinator is responsible for the day-to-day financial and administrative tasks that support SOMOS Mayfair functioning as the backbone organization of the Si Se Puede Collective (SSPC). The Finance Coordinator is responsible for the day-to-day tasks regarding the financial accountability of the organization including production of accounts payable packets, credit card and prepaid card log coding and supporting the Finance Team with other tasks required. This position will also interface with FASS (external accountants) and the SSPC Director to carry out these tasks. This Finance Coordinator plays a key role in completing monthly government invoicing and closing of our monthly financial statements. This position operates out of SOMOS office located in the Mayfair neighborhood of East San Jose and is not considered a remote position.
Ideal Candidate Qualifications and Qualities
- Deep passion and commitment to advancing racial, economic and social justice in immigrant, working class and multi-generational communities
- Proficiency in computer skills with experience in Microsoft Office suite, include advanced Excel skills
- Compliance work for local government contracts, corporate and foundation grants
Key Knowledge, Skills, and Abilities
- Ability to work independently, manage shifting priorities, and meet recurring deadlines
- Demonstration of organized, detailed oriented skills with ability to multitask
- Ability to maintain confidentiality of all employee information, financial information and documents
- Valid California driver’s license, and proof of auto insurance.
- Bilingual/biliterate Spanish-English
- Valid California driver’s license and proof of auto insurance required
- Fingerprint and background check may be required
Duties and Responsibilities (approximate % of time)
Finance Duties (50%)
- Support and assist Finance Team with multiple finance related functions, including but not limited to:
- Coding recurring bills, credit cards and prepaid debit cards purchases by completing check request forms and ensure backup documentation is sufficient
- Monitor and track grant spend down, accounts receivable, and accounts payable
- Providing external accountants with backup documents to close our monthly financials such as credit card statements, prepaid debit card statements, and monthly government invoices
- Adhering to all deadlines
- Provide stakeholder presentations
- SSPC projects
- Process invoices for payment including verifying coding, collecting supporting documents, collecting W-9s and submitting them for payment to external accountants
- Corresponds with vendors as required to resolve billing issues or related matters; managing bill pay email address
- Support staff with established internal financial processes, including but not limited to:meeting deadlines, reimbursements, gift cards, petty cash, etc.
Contracts and Grants Oversight (35%)
- Overseeing contractual spend down of government contracts
- Collect supporting documentation from various stakeholders to invoice contracts
- Responsible for creating invoicing packets for final approval
- Provide supporting documents and information to complete invoices
- Meet with external stakeholders
Payroll Processing (5%)
- Support payroll services through collecting and reviewing timesheets
- Complete semi-monthly payroll and off-cycle payroll
- Create and execute an annual work plan, that includes organizational strategies and milestone deadlines
- Execute a Learning & Professional Development Plan to develop or strengthen essential skills and seek opportunities for greater and on-going learning, including community organizing models and the practice of popular education pedagogy
- Participate in agency wide decision-making arenas and in regular internal political education as needed
- Contribute to the development of organizational world-view and development of strategic plan
- Participate in SOMOS Mayfair staff meetings and training and support major