Overview

Job Summary:

The Accounts Payable Specialist is a key member of the Petersen Automotive Museum Foundation Accounting team and will work closely with numerous internal and external contacts. The position is primarily responsible for Accounts Payable functions and will also assist with other aspects of our financial operations. Experience working in an accounting office environment using Microsoft Office products and standard computer and other office equipment is necessary. Experience with SAGE 100 (aka MAS 90) software is highly beneficial. The A/P Specialist will work closely with and in support of the Controller and Chief Financial Officer. 

 

Duties/Responsibilities:

  • Maintain vendor records including W9 forms
  • Prepare A/P invoices, verifying information and coding with vendors and/or museum staff as needed
  • Accurately enter invoice data into SAGE, posting to the proper accounting period
  • Print and review A/P reports after invoice entry
  • Maintain and correct aging A/P
  • Process regular and special/manual check runs (printing and mailing)
  • Ensure all museum bills are paid on time
  • Record electronic payments and associated invoices
  • Process and reconcile staff credit card reports and expense reports
  • Follow up with staff or vendors to obtain missing invoice information or receipts
  • Maintain an organized filing system for all financial documents
  • Ensure the confidentiality and security of all financial and employee files
  • File paid bills, journals and reports on a timely basis
  • Retrieve and copy financial documents as requested
  • Research and resolve stale outstanding checks
  • Prepare vendor credit applications, as requested
  • Prepare and process annual 1099 forms
  • Perform other related duties as required
  • Work on issues related to Museum fiscal, administrative or related needs as need arises

Required Skills/Abilities:

  • Prior experience in accounting/bookkeeping with an emphasis on accounts payable
  • Experience in general administrative functions
  • Ability to maintain a high level of accuracy in preparing and entering financial information, organizing records
  • Experience using Microsoft Office products including Excel, Word, & PowerPoint
  • Experience using Sage 100 / MAS 90 preferred
  • Strong organizational skills and eye for detail
  • Good verbal and interpersonal skills
  • Prior experience in the nonprofit sector is helpful but not required
  • Ability to provide excellent customer service when working with internal and external contacts
  • High level of comfort in working with and meeting deadlines
  • Able to work independently and collaboratively, responds positively to constructive criticism

 

Education and Experience:

Minimum Education (or substitute experience) required:

  • Certificate or degree in bookkeeping or accounting is a plus

Minimum Experience required:

  • 3-5 years of experience
Apply for job