Overview

The Office Administrator is a full-time, in person role that supports the Peninsula Sinai Congregation staff, clergy, and the Board of Trustees to carry out administrative tasks, manage the synagogue’s calendar, and act as a point of contact for congregants. The Office Administrator will follow best practices in office policy and organization, and address day-to-day challenges as they arise.

Job Responsibilities:

Office and building

  • Serves as office receptionist, including answering phones, greeting visitors, and managing incoming and outgoing mail
  • Schedules and communicates with vendors, contractors, and janitorial services
  • Maintains and updates data filing systems, membership records, and hallway events screen
  • Coordinates scheduling with building tenants and ensures appropriate building setup and room usage
  • Helps identify office and building needs, and is responsive to immediate issues

Organizational support

  • Coordinates and maintains consistent communication channels with other office staff, education director, and clergy
  • Maintains synagogue calendar including programming, lifecycle, holiday, and community events
  • Supports synagogue programming; may include creating back-end forms and managing rsvp lists, working with vendors to make event-specific purchases, providing logistical assistance, coordinating volunteers, etc.

Communications

  • Serves as a point of contact for organizational or administrative questions from community members
  • Develops and distributes publications and outbound communications, including composing and sending weekly updates to synagogue membership with review and guidance of clergy and/or Board
  • Updates website and PSC social media accounts

Desired Knowledge and Skills:

  • Able to work on site and have has flexibility to support occasional special programming on a weekend or evening
  • Highly organized with strong attention to detail and quality; comfortable taking initiative and also taking direction
  • Very friendly and warm while maintaining strong professionalism; enjoys working with diverse community
  • An open, transparent, and proactive communicator with all stakeholders
  • Comfortable working within a Jewish community including following appropriate synagogue practices (e.g., head covering for men, kosher food, etc.)
  • Knowledge of data and administrative management practices and procedures
  • Experienced with Microsoft Office software and able to self-train in new computer skills
  • Prior experience working with ShulCloud platform desired but not required
  • ≥3 years of experience in office administration and experience in the requisite skill areas outlined above

Bookkeeping experience, marcomm experience (Canva) a plus.

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