Business and Finance Manager

Overview

Position Overview Our City Forest of Silicon Valley is seeking an experienced Business & Finance Manager to provide day-to-day oversight of business, financial, and administrative operations. The ideal candidate enjoys working in a team-based environment, is versatile and flexible, and has proven experience handling a wide range of responsibilities spanning business, finance, and benefits administration.

Key Responsibilities

General Management & Business Support Functions

• Train, supervise, and support bookkeeping and business support staff.
• Work closely with the contract accountant to ensure timely financials and invoice submittals.
• Collaborate with senior program staff to ensure financial compliance in all operations.
• Establish and communicate financial, business, and HR policies and procedures to staff.
• Analyze spending and project timelines for grants and contract agreements.
• Assist with preparing budgets for grant applications and related needs.
• Maintain a calendar of relevant events, processes and deadlines.
• Provide reports, analyses, or other assistance, as requested
• Seek cost comparisons and quotes to ensure cost-effective vendor agreements

Financial Monitoring and Budgets

• Work closely with contract accountant to complete monthly financials, annual audits, tax preparation forms, and invoices in an accurate and timely manner.
• Oversee AR, AP, and payroll tasks performed by staff to ensure accuracy and timeliness.
• Review and analyze monthly financials.
• Monitor program spending, identify concerns, and recommend budget modifications to balance spending and revenue.
• Work with staff across programs to ensure fiscal data is gathered and tracked properly.
• Coordinate data gathering and updates for the annual budget development process.
• Identify cost savings opportunities.

Work Plans & Contract Agreements

• Provide executive support for contract agreements and work plans.
• Develop, execute, and track financial aspects of fiscal agreements.

Human Resources Administration

• Oversee the administration of personnel benefits.
• Support the hiring process, including recruiting, hiring, onboarding, orientation, and training.
• Assess OCF’s non-discrimination, diversity, and equity strategies.
• Inform and educate staff members on personnel benefits and policies.

Qualifications

• 3+ years experience in a business, financial, and/or accounting capacity
• 3+ years experience in managing personnel
• HR benefit administration experience
• Excellent written and verbal communication skills
• Experience drafting, managing, and monitoring budgets, policies & processes.
• Experience creating and analyzing metrics to improve processes, objectives, and outcomes.
• Skilled delegator with ability to motivate and inspire others.
• Track record of modeling and creating a professional work environment that supports people and processes to work collaboratively to meet organizational goals.

Salary & Benefits

• The current salary range for this position if $68,000 – $74,000. Starting salary will be dependent on skills and experience.
• Full-time employees are eligible for full benefits including paid combined personal leave (vacation and sick), organization holidays, medical, dental and vision plans, and a retirement plan.
• Remote work is negotiable.
• Consideration will be given for part-time availability (24 hours minimum) and partial remote work.

Application Instructions

• Please email a resumé and a thoughtful cover letter to jobs@ourcityforest.org
• Provide 3 professional references (none will be contacted without your permission)
• Indicate your available start date.
• Send to: rberry@ourcityforest.org