Overview
Job Description Summary
The Administrative Coordinator will work under the supervision of the Loyola Social Justice Law Clinic (LSJLC) Director of Operations to provide administrative support to LSJLC programs including receptionist duties, clerical tasks, faculty support, events coordination and intern program oversight.
Please note: there is no remote or hybrid option for this position. This position requires candidate to work daily business hours at the Loyola Law School campus.
Job Description
The Loyola Social Justice Law Clinic
The Loyola Social Justice Law Clinic (LSJLC) is a collective of several live-client legal clinics at Loyola Law School with two main goals: to advance social justice by providing free, best-practices legal advocacy to individuals who would otherwise fall through the “justice gap”; and to provide law students with practical experience in real-world lawyering skills. Operationally, the LSJLC is therefore a hybrid organization: a law firm housing several legal practices and also an educational program consistent with the social justice mission, and the policies and practices, of Loyola Law School and its parent institution, Loyola Marymount University. The LSJLC’ s eight in-house live-client clinical programs are staffed by over 30 fulltime attorneys, paralegals, social workers and policy advocates. In addition, the LSJLC oversees additional clinics taught primarily off-site by adjunct faculty.
Position Summary
The Administrative Coordinator will work under the supervision of the Loyola Social Justice Law Clinic (LSJLC) Director of Operations to provide administrative support to LSJLC programs including receptionist duties, clerical tasks, faculty support, events coordination and intern program oversight.
Primary Duties:
Clerical Support
Duties to include: stewardship of office and student labs; general calendaring; manage phone menus & answering phones; facilities troubleshooting; office and instructional supplies; external room reservations and internal scheduling of conference LLS rooms; meeting minutes; data entry; setting up new client files; orienting new faculty, staff and students; administrative support to the ED as needed; general clerical duties as needed.
Faculty support
Copying; filing; coordinating student recruitment; administering application processes & exams; supervising and training work study students as needed; supporting faculty administratively as needed, including but not limited to the preparation of course materials and certifications for law students.
Events coordination
Coordinating public functions (symposia, fundraisers, receptions) and internal events (board meetings, retreats, staff meetings). Duties & responsibilities include interface with relevant LLS departments; event logistics; catering needs; event communications; contact person for set-up & breakdown.
Intern Coordinator
Responsibilities include overseeing intern, volunteer, and pro bono programs for all clinics, including publicity, recruitment, interviewing, administrative requirements, timesheets, scheduling, academic requirements, orientation.
COVID VACCINATION REQUIREMENT:
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.