Overview
ORGANIZATION SUMMARY
The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
MISSION
The primary mission of the LA Conservation Corps is to provide at-risk young adults with opportunities for success through job skills training, education, and work experience with an emphasis on conservation and service projects that benefit the community.
POSITION SUMMARY
The Los Angeles Conservation Corps’ Finance Grants Management team is responsible for managing all financial aspects of the Corps’ 140+ grant awards and contracts, including invoicing and preparation of support documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance with grant and contract requirements.
Reporting to the Manager, Grants Billing and Reporting, the Grants Finance Coordinator is responsible for grant and contract analysis, invoicing, monitoring, and reporting, and assist with collections and grant budgeting. This position interfaces externally with funders to ensure accurate timely invoicing and smooth monitoring visits, and with program personnel to ensure optimal grant financial performance. Qualified candidates must have a minimum of two years of experience in accounting, government grant invoicing, and fiscal grant compliance in a non-profit environment. Other job-related duties may be assigned, as needed.
Essential Responsibilities
- Manages a portfolio of grants and contracts and is responsible for all fiscal compliance activities related to that portfolio.
- Maintains a thorough knowledge of all grant and contract fiscal guidelines, financial reporting deadlines, invoicing frequency, and support documentation requirements.
- Participates in grant implementation meetings with program staff to ensure that all grant reporting, invoicing, and invoice support documentation requirements are consistent with systems capabilities.
- Prepares and submits monthly and quarterly invoices and periodic reports to funders, accurately and on a timely basis.
- Works with other finance, compliance, and accounting operations staff to review and reconcile accounting entries to accurately charge costs to specific projects.
- Collaborates with program directors and managers with validating invoice transactions for final billing.
- Generates monthly pre-billing analysis reports in support of the preliminary revenue estimate calculation.
- Analyzes grant financial performance to budget and communicates the results with recommendations for corrective actions to program and project managers.
- Coordinates with program staff in the development of grant budgets and grant budget modifications.
- Coordinates grant related expense reclassifications with program staff, accounting operations, and the payroll department.
- Supervises and trains Grants Finance Specialists and/or Associates.
Required Education and Experience
- Bachelor’s degree in finance or accounting or comparable work experience.
- Minimum of two years of experience in accounting, government grant invoicing, and fiscal grant compliance in a non-profit environment.
- Familiarity with Sage Intacct accounting software is desirable.
- Familiarity with various federal, state, county, and city grant financial requirements and systems is desirable.
- Advanced financial and management reporting skills.
- Demonstrate knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities.
- Highly organized with the ability to manage multiple priorities and deliver assignments on time.
- Possess strong written and verbal communication skills, interpersonal skills, and ability to work both individually and as part of a team.
Minimum Requirements/Qualifications
- Demonstrate proficiency in the areas of invoicing and billing management, grant fiscal management, and compliance.
- Project a professional demeanor and excellent written and verbal communication skills, interpersonal skills, and the ability to work both individually and as part of a team.
- Demonstrate a positive attitude while working in a fast paced, professional environment.
- Demonstrate strong time management skills and a high level of attention to detail.
- Demonstrate a high level of accountability, responsibility, and dependability.
- Ability to balance competing priorities in a time sensitive environment.
- Ability to effectively perform the physical requirements of the job.
- Ability to use computers and have a proficient level of computer skills (Microsoft Office environment) including Excel and Word. Experience with Intacct accounting software desirable.
Other Duties and Requirements
- Must be COVID-19 vaccinated and be able to provide supporting documentation.
- May be required to adjust work schedule to work earlier/later hours and/or weekends to accommodate the need of the projects.
- Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).
- Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
- California Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.
- Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.
- Reference checks will be conducted; employment is contingent upon receipt of acceptable references.
Salary and Benefits
Salary $55,204.44- $69,879.045 annually. A starting salary higher than $55,204.44 per year is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
- Medical, Dental, Vision Benefits with 100% employer coverage of costs for employee and 80% coverage for additional family members.
- 3 weeks of vacation at hire; 11 paid Holidays and 2 weeks of sick time accrued per year.
- 401k retirement plan with match of up to 4%.
- Flexible work remote schedule is negotiable after successful completion of introductory period.
Application Procedure
Complete application and provide resume and cover letter at www.lacorps.org. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.
Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.
AA/EEO Statement
It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.
LA Conservation Corps
Equal Opportunity Employer