Overview
The Immigration Center for Women and Children (ICWC) seeks a full-time, on-site, administrative assistant – a dynamic position as a member of our stellar admin team – to work with attorneys, legal assistants, and volunteers in its San Francisco Mission office.
ICWC is a non-profit legal organization providing affordable immigration services to underrepresented immigrants in California and Nevada. ICWC strives to provide security and stability for children who are abused, abandoned or neglected and for immigrants who are survivors of domestic violence, sexual assault and other violent crimes. The office primarily works with federal immigration laws that allow victims to apply for work authorization and permanent residency. More information about ICWC is available at www.icwclaw.org and https://www.facebook.com/268356376532931/videos/451709055513411/?t=41.
Duties and Responsibilities, include but are not limited to:
1. Handling telephone and walk-in reception duties, including scheduling client appointments for all staff
2. Processing mail from clients, USCIS, FBI, ICE, etc.
3. Assisting attorneys with tasks needed in a client’s immigration case, through a workshare task model
4. Translating (documents) between Spanish & English
5. Managing and monitoring client data collection, maintaining records/filing systems, client database and calendaring systems,
6. Assisting with various operational duties, including managing facilities
7. Regularly using Microsoft Office (email, calendaring, Word, SharePoint), Cerenade (e-Immigration air) software and forms, and Google Drive: docs + sheets
8. Assisting on projects needed for the organization like updating or developing client videos (as time allows)
9. Occasionally interpreting (at hearing & interviews) for clients between Spanish & English (as needed and time allows)
Requirements:
1. High school diploma [ + Bachelor/Associate degree: preferred, but not required]
2. Spanish language fluency: oral and written. The position requires the ability to communicate daily through oral and written communications in both Spanish and English. The administrative assistant will regularly interact with monolingual Spanish speakers. Please clearly specify in your application your ability to fluently communicate in both Spanish and English.
Other Qualifications:
1. Reliability
2. Enthusiasm to work in a fast-paced legal office and to adapt to changes
3. Meticulous attention to detail
4. Demonstrated interest in low-income legal services and/or a commitment to civil liberties and immigrants’ rights
5. Ability to work effectively with victims of domestic violence, sexual assault, and other violent crimes