Overview

CWDA is recruiting for an Executive Assistant. The Executive Assistant is a confidential position that performs senior-level professional and administrative work in support of the Executive Director, CWDA staff, as well as CWDA board members. This position has lead responsibility for a full range of meeting scheduling and planning, calendar scheduling, contract administration and office management logistics, and requires the exercise of independent judgment and discretion. CWDA is a small office staffed by approximately twelve full-time employees.

POSITION DUTIES:

Under the supervision of the Operations Manager, the comprehensive range of duties and responsibilities of the Executive Assistant include, but are not limited to:

  • Managing the Executive Director’s calendar, scheduling, and travel arrangements
  • Handling scheduling, logistics, and support for board meetings and other meetings/events involving CWDA staff and board membership
  • Supporting association staff with office/administrative needs such as scheduling/reserving conference rooms and coordinating support needs with building management
  • With oversight by CWDA’s Operations Manager, helping manage internal contracts with office vendors and service providers
  • Working with CWDA’s Operations Manager and contracted conference planning staff to plan and execute the annual CWDA conference
  • Communicating with and responding to requests for information from CWDA board members and their staff, legislative offices, and partner agencies
  • Maintaining website and email distribution lists with updated information
  • Designing presentation decks for board meetings and other high-level convenings as requested
  • Creating a welcoming environment by greeting guests, answering, screening, and transferring phone calls, directing visitors, and taking messages for association staff
  • Conducting office-related work, such as organizing, filing, copying, and compiling documents (electronically or with a paper filing system), sorting, logging, and distributing mail and deliveries
  • Maintaining office inventory and equipment, assessing the need for and ordering supplies
  • Preparing and filing Fair Political Practices Commission (FPPC) quarterly and annual Lobbyist reporting
  • Other duties as assigned
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