Overview
Job Description: Dean of Operations
Reporting to: Principal and Director of School Operations
Who we are:
Bright Star Schools is a free, publicly funded and open enrollment non-profit organization with nine public charters in urban Los Angeles. Across all of our Bright Star sites, over 90% of our students are eligible for free and reduced lunch.
Our mission is to provide holistic, inclusive support for all students to achieve academic excellence and grow their unique talents so that they find joy in higher education, career, and life. Bright Star students will become leaders who act with integrity and champion equity to enrich our communities and the world. The framework to our success is our core operating principles, which are Integridad, Ubuntu, Kohyang (고향), and Growth.
Our educators join a family that is passionate and committed to developing all students to become well-rounded citizens. We offer small class sizes, comprehensive coordinator support, and numerous collaboration opportunities across the organization and within school sites. We strongly believe in listening to all stakeholders’ voices, and we work to increase teaching practice and effectiveness through our data-driven and feedback-derived professional development.
___________________________________________________________________________________
Bright Star Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy, or veteran status.
What you’ll do
Basic Components of the Job Description for the Dean of Operations position include (but are not limited to):
Office Responsibilities
- Greeting and signing in all visitors and controlling access to the school
- Answering phone calls, directing calls, taking messages, placing outgoing calls, and making public address announcements
- Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records
- Ensuring that students leave only with authorized parents or guardians
- Ensuring student attendance is taken daily and generating weekly/monthly attendance reports
- Receiving, preparing, and distributing all mail and deliveries
- Ensuring that the school’s physical environment is at all times neat and orderly, including but not limited to the reception/administrative area, teacher center, and supplies closet
- Processing applications for admission
- Attending all professional development sessions, as appropriate
- Maintenance and safe guarding of student cumulative records (including requesting missing documents from students’ previous school)
- Support student supervision and school wide events.
- Translation of school announcements and letters
Management
- Supervises and manages all office and custodial staff
- Oversight of school operations budget codes
School Procedures, Events, Activities
- Oversees pick up and dismissal procedures
- Order all field trip buses throughout the year
- Review after school programs regularly to ensure grant compliance
- Maintains inventory and manages ordering of office and classroom supplies
- Submit credit card receipts and check requests to accounting department
- Conduct monthly facility walkthroughs and address trends
- Collaborate with office staff to ensure completion of annual registration day
- Works in conjunction with school leaders to schedule events and transportation
- Organizes LELs/trips per procedures outlined in field trip handbook
- Responsible for school site help desk tickets
Food Program
- Serve as liaison with food vendor to communicate school schedules and potential changes
- Monitor and ensure all food programs are in compliance with NSLP
- Ensure food applications are submitted and completed and monitor student meal payments
Compliance and Insurance
- Organize immunization clinics and vision/hearing screenings as necessary
- Ensure all students are in compliance with all immunizations required for school entry
- Review student injury reports and connect with insurance as needed.
- Process insurance certificate requests
School Safety
- Ensure school has emergency supplies, replenish as needed
- Organize annual fire alarm testing/replenishment of fire extinguishers
- Ensure school schedules and completes all required drills
- Create and maintain emergency signage in classrooms and on/off campus
- Develop relationships with local law enforcement and emergency response teams on behalf of school
- Deliver staff emergency trainings.
- Coordinate with School Site Councils, first responders, and site administrators to revise School Safety Plans annually
Other
- Coordinate special projects as needed
- Works in collaboration with other operations staff across the organization
- Any other duties as assigned
What you’ll Bring
Qualification/Requirements:
- Leadership skills to own departments and see it through with own vision while collaborating with principal
- Outstanding attention to detail and willingness to get the job done.
- Able to communicate and interact effectively with multiple stakeholders.
- Excellent organizational, planning, and implementation skills.
- Able to multi task and work in a fast paced entrepreneurial environment.
- Able to meet deadlines with minimum supervision
- Should be customer service driven
- Knowledge of MS Office (Word, Excel, Outlook)
- Professional appearance – Business casual
Education/Training/Experience:
- High school diploma or GED. Bachelor’s degree preferred
- 3+ years of work experience. Charter school experience preferred
- Experience managing adults and overseeing programs
- Bilingual in Spanish preferred
What we offer:
Salary: Competitive, starting range $81,319/year
Status: Full Time, Exempt, 12-month (year round) position
Start Date: As soon as possible
Location: Los Angeles, CA
Benefits: Health, dental, vision, life insurance, optional 403b plan, paid time off, and holidays.