Overview

Provide a wide variety of administrative and office functions, ranging from high-level administrative support to clerical functions. Serve as the communications and information hub for the entire agency. Support Board activities as needed.

Principle Accountabilities:

  • Project a professional, helpful, and respectful demeanor in all interactions
  • On-board new staff, manage staff enrollment in benefit plans, maintain employee records and track compliance with requirements
  • Take responsibility for accuracy and smooth functioning of office systems and administrative support
  • Support parent fundraising activities and events
  • Independently carry out projects while also supporting needs of the administrative staff
  • Manage donor database (Salesforce) and gifts, produce reports
  • Plan and execute staff appreciation activities and manage and support fundraising events.
  • Oversee front office staff

Job Requirements:

Education

  • BA degree preferred

Experience

  • Minimum 2 years’ experience in multi-faceted office with multiple responsibilities
  • Experience with HR processes preferred
  • Knowledge of administrative and clerical procedures and systems such as word processing, file systems, designing forms, standard office practices

Skills

  • Able to maintain equilibrium and focus in a busy office with multiple demands
  • Produce professional documents via Microsoft Office and Google Office
  • Excellent verbal and written communication skills (English required, second language welcomed)

Personal Relation Skills

  • Demonstrate respect for all children, staff, and families
  • Maintain professional boundaries
  • Respect and protect confidentiality
  • Recruit parent volunteers for various fundraising tasks

Miscellaneous

  • Dependable and prompt
  • Good judgment
  • Ability to occasionally run errands in a personal vehicle a plus

Supervisory Responsibilities

  • Supervise Receptionist and Office Coordinator

Equipment to be Used:

  • Phone system
  • Computer, printers
  • Copier

Typical Physical Demands:

  • Deliver messages and locate staff on a campus of three buildings, including upstairs spaces
  • Lift and move up to 20 pounds of deliveries or supplies

Typical Mental Demands

  • Proactively optimize administrative systems including researching options and suggesting changes
  • Manage events and fundraising activities, working with staff and parent volunteers to ensure that steps proceed in a timely way
  • Engage with a variety of stakeholders in the school (parents, Board, prospective families, staff)
  • Direct inquiries to correct staff person

Working Conditions:

  • Regular exposure to children’s illnesses
  • Shared office space with other team members in open floor plan

COVID-19 Precautions:

  • BlueSkies requires all staff to provide proof of full vaccination for COVID-19
  • BlueSkies requires daily health screening and proper PPE for all staff members
  • BlueSkies has a thorough COVID safety operating plan that will be shared with each employee at the time of hire
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