Overview

Are you looking to work on a great team and for a great cause? Do you have experience with budgets and government contracts? Are you a systems thinker who loves building processes and procedures that work for everyone? If so, the Alameda County Community Food Bank may be looking for you as our next Senior Finance and Budget Analyst.

Under the guidance of the Director of Finance, our Senior Finance and Budget Analyst is responsible for the fiscal management of government contracts, management of the budget processes and supports the protection of food bank assets through responsible financial planning and oversight including preparing financial reports, analysis and budgets. This role supports program evaluation and budget management by analyzing financial and non-financial information and communicating results, preparing supporting documentation & exhibits and recommendations to staff and senior management.

About ACCFB

For over 40 years, ACCFB has stood by the unwavering belief that food is a basic human right. Given the high cost of living in the Bay Area, ACCFB serves an immense need: 1 in 4 Alameda County residents is currently experiencing some level of food insecurity resulting from the pandemic and economic fallout. While the pandemic has dramatically shifted how the organization works, it has also expanded the lens for viewing its mission: to help address the widened income, food security and racial equity gaps in the community.

With our latest strategic plan, we are setting a bold trajectory for the long-term work required to dismantle the systems that perpetuate poverty, including racism. Our staff regularly engage in conversations about race, class, power and privilege as part of our organizational commitment to equity, diversity and inclusion. Please learn more about our efforts at www.accfb.org.

Essential Functions/Responsibilities

  • Manage documentation of all government contract files (e.g. MOUs, correspondence, modifications, and data deliverables) and ensure expenditures adherence to grant compliance and interpretation of OMB Circulars and all applicable local, state, and federal regulations, & ACCFB policies and procedures.
  • Lead organization-wide fiscal budget formulation processes, both capital and operating budgets with HAF/CFO being the lead and responsible for communications, decisions and process management.
    • Develop and communicate budget calendar and prepare budget worksheets for departments.
    • Work with department heads to support their budget formulation, may include budget training, researching current year or prior year activity, recommending assumptions based on analysis and strategic plan. Analyze budget requests and explain significant variances.
    • Collaborate with Finance leadership to develop, support and implement strategic plan aligned organizational reporting structure and consolidations.
    • Consolidate department requests into organization level budget reports and analysis.
    • Collaborate with Finance and P&C leadership to prepare and monitor staffing budget with a focus on ensuring that budgeted positions and vacancies are being managed appropriately.
    • Support Finance and Administration division leaders with their budgets and provide timely Budget to Actuals reports with transactional detail to support accurate budget development.
    • Update budgets during fiscal year as needed.
    • Work with CFO to ensure that 5-year model is supported and updated with a focus on assessing key drivers for changes in the model.
    • Work collaboratively with executive leadership to develop and maintain Operating and Finance dashboard.
  • Analyze contributed revenue, agency revenue budget and actuals with departments.
  • Be a trusted resource and support internal staff with data and financial analysis as needed across the organization.
  • Analyze food distribution plans and actuals including food volume, food mix strategy, total costs and cost per pound with operations and programs department.
  • Leverage Jet reports infrastructure to collaborate with Operations, Programs and Development teams to ensure that reports are being maintained and analyzed at a regular cadence.
  • Support program evaluation through analyzing program metrics such as client counts and demographics, meals served and impacts on health against finance and other data.
  • Prepare & reconcile monthly grants receivable schedule to ensure and verify general ledger detail accurately reflects program activity for government contract billing.
  • Prepare monthly budget vs. actual reports and analysis for income statement at team, department, division and organization levels. Prepare and analyze balance sheet and cash flow reports.
  • Prepare the Schedule of Federal Expenditures for the A-133 audit, financial statements and footnotes and support the Food Bank’s annual fiscal audit and other federal agency reviews.
  • Conduct other analysis as needed, may include financial and non-financial data. Historical and projections. Cost-benefit, net present value, lease vs. buy and other financial calculations. Contract and grant analysis.
  • Partner with Accounting Manager and Payroll Administrator on monthly and quarterly financial closes and create updated fiscal year forecasts based on actuals results.
  • Update all financial reports and exhibits to support financial reports provided to the Board Oversight Committee.
  • Present analysis and reports to Leadership Team members as needed.
  • Support accounting function as needed and during interim and final audit cycles.
  • Other duties as assigned.

Required Competencies:

  • Minimum 5+ years finance and/or accounting experience.
  • Demonstrated success working in at least one organization with revenues in excess of $45M. Advanced financial and budget analysis and preparation skills and experience.
  • Advanced analytical and Excel skills and experience. Ability to tailor and present data to variety of audiences.
  • Advanced experience in ERP, accounting systems, databases, cost allocations, budgeting software applications, and financial reporting.
  • Proven ability in managing access to and be responsible for protecting confidential financial information.
  • Critical thinker with highly developed planning, analytical, research and creative resolution skills.
  • Ability to quickly learn and achieve fluency with numerous finance-related systems and processes.
  • Must have excellent organization, time-management, and task-management skills; able to manage competing priorities and remain agile in a constantly changing, deadline-driven environment.
  • Superb judgment; ability to handle confidential information with great sensitivity.
  • Intermediate knowledge of accrual accounting (GAAP) includes depreciation, revenue and expense matching, and inventory.
  • Working knowledge of cost accounting and nonprofit accounting including revenue recognition, donor restrictions and grants.
  • Excellent written and verbal communication skills. Ability to communicate financial and numerical analysis to non-financial staff.
  • Strong troubleshooting and problem-solving skills; solution-oriented critical thinker.
  • Strong customer service orientation – both organizational, interpersonal. Ability to develop and maintain collaborative professional relationships and work across departments.
  • Excellent organizational skills to ensure maintenance of documentation and filing systems.
  • Ability to maintain confidentiality of sensitive Food Bank data along with ability to establish credibility, trust and partnership at all levels of an organization.
  • Willingness to maintain technical knowledge by attending educational workshops and regularly reviewing publications.
  • Ability to develop and maintain collaborative and professional relationships.
  • Access to reliable transportation.

Preferred Qualifications

  • Experience with Microsoft Dynamics NAV and/or Ceres. Familiarity with NetSuite or other current ERP software is a plus but not required.
  • Formal Finance or Business education or certification.
  • Experience with government contracts.
  • Experience in a nonprofit environment with a variety of stakeholders and deeply rooted community values.

Personal Attributes and Values

  • Passion, enthusiasm, focus, and creativity around Alameda County Community Food Bank’s vision, mission and values of community, leadership, transparency, innovation and diversity.
  • Impeccable integrity and honesty with a strong focus on accountability & ownership and comfort with having respectful difficult conversations.
  • Strong work ethic with an orientation toward constant innovation and process improvement.
  • Customer service orientation with the ability to work both independently and in a collaborative setting with people of diverse backgrounds and circumstances.

Physical Requirements

This work is in an office environment. Physical activities necessary in the performance of this job: Ability to sit at a computer workstation for up to five hours at a time; ability to move throughout the 118,000 sq ft. Food Bank facility in performance of duties;ability to communicate in clear speaking voice in person, before groups, and over the phone; ability to interpret instructions and questions when asked; ability to operate computer equipment.

Benefits and Compensation

This is a full-time, exempt position working Monday through Friday, 8:30 a.m. to 5:00 p.m. (one-hour unpaid lunch, a 37.5 hour work week). The non-negotiable starting hourly wage is $52.30 per hour (approximately$102,000 per year). We offer an outstanding benefit package including:

    • Medical (100% coverage for employees, 93% coverage for dependents)
    • Dental (100% for employees and their dependents)
    • Vision (optional)
    • Flexible Spending Accounts (optional)
    • Commuter Benefit Account (optional)
    • Employer-paid supplemental life, ADD & LTD insurance — with ability to buy-up for increased coverage.
    • 403(b) plan available on the first day, with employer match after 1 year of service.
    • Employee Assistance Program (100% coverage for employee and dependents)
    • Generous vacation, sick and holiday leave accruals

Union Representation

ACCFB is in partnership with and has a newly established labor union for a portion of our staff. This position is NOT part of the labor union OPEIU, Local 29, at this time.

If you meet these qualifications and want to join our mission, please send your resume and cover and answer our application questions through our Careers page located at https://www.accfb.org/about-us/careers/

Alameda County Community Food Bank honors our differences and is committed to creating a workplace that celebrates and reflects the diversity of our community. Applicants who contribute to this diversity are strongly encouraged to apply. ACCFB provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ACCFB complies with applicable state and local laws governing nondiscrimination in employment in every location in which the ACCFB has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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