Overview

The Opportunity

Aim High is seeking a detail-oriented and driven professional to serve as the HR Generalist. Reporting to the Senior Director of Finance & Operations, this position will support the management of the organization through the oversight and management of the human resources function and general operational functions of a small, but growing nonprofit organization. We need a smart and resourceful HR professional who can set us up for success for our current needs and as we prepare to scale to impact more students.

If this sounds like an ideal role for you, you will have the opportunity to…

Provide HR management (60%)

  • Design and manage comprehensive HR processes and practices that ensure compliance and efficiency.
  • Ensure all onboarding and offboarding activities and paperwork are accurate and completed by employees and managers.
  • Create and maintain accurate job descriptions for all positions and ensure accurate FLSA classifications.
  • Establish and maintain a procedural manual for HR functions, including onboarding paperwork and process, payroll setup and processing, offboarding process, and the like. Train people managers on relevant processes. 
  • In partnership with the Senior Management Team, develop and document HR policies and processes, including updating the employee handbook to reflect all related policies and practices accurately, designing and managing a compensation system, ensuring a competitive benefits package, and leading performance management and employee engagement for the organization.
  • Manage the HRIS and payroll system.
  • Serve as the internal culture lead in partnership with the Senior Management Team and Directors within the organization.
  • Assist with central office recruiting needs, as needed. 
  • Support with employee relations as they arise, including the compliant management of leaves of absences of any type, the ADA interactive process, etc.
  • Maintain employee personnel files so they are accurate and up-to-date.
  • Ensure compliance with federal, state, and local employment laws and best practices.

Provide payroll support (20%)

  • Serve as the backup payroll support person who can help with running payroll as needed
  • Ensure all pay changes are accurately captured in the HRIS in a timely manner
  • Assist with grant coding and reporting related to payroll
  • Assist with audit needs related to HR and payroll
  • In collaboration with other members of the FinOps team, ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

Oversee central office operations (20%)

  • Manage central office operational needs with the support of another employee, including office supply ordering, catering orders, business cards, liaise with custodial staff and landlord for work orders or requests/repairs, and the like.
  • Develop central office operating norms, including general cleanliness and orderliness of common areas.
  • Ensure the central office phones are answered and mail is managed and sorted in a timely manner. 
  • Assist with accounting operational needs as they arise.

Other duties as needed. 

Qualifications

You will be successful in this role if you…

  • Possess a deep commitment to the mission and values of Aim High 
  • Have at least 2-3 years of people operations experience is ideal; formal HR education or certification is a plus
  • Nonprofit experience preferred
  • Working knowledge of applicable HR compliance laws and best practices
  • Maintain sensitive and confidential information
  • Strong problem-solving abilities and a solutions-oriented mindset
  • Innately hold a positive, can-do attitude with a propensity for action
  • Attention to detail and the ability to operate with considerable independence to effectively establish priorities and work accurately under time constraints.
  • Strong communication skills
  • Build and maintain good working relationships with colleagues and stakeholders
  • Proficient in using computers and software such as Microsoft Office and Google Suite applications
  • Commitment to diversity, equity and inclusion, as well as a high level of cultural competence

JOB DETAILS

  • Reports To: Senior Director of Finance and Operations
  • Location: San Francisco, CA – must be able to regularly travel to the SF office up to 4 days per week
  • Pay range starts at $70K and will be aligned to market benchmarks
  • Classification: Full-Time (30-40 hours per week); Exempt from overtime
  • Benefits: 100% employer-paid health insurance (medical/dental/vision) for employees, retirement match, and generous paid time off including a winter closure. 

 

Vaccination Policy

Aim High requires that the holder of this position be fully vaccinated against COVID-19, as defined by the CDC. Aim High will review and consider requests for reasonable accommodation to this requirement. 

 

 

At Aim High, we recognize that striving to be a truly anti-racist, diverse, equitable, and inclusive (A.D.E.I.) organization requires deep and long-term commitment. We know that we will make mistakes, and we are dedicated to learning from them. We ask our broader Aim High team – including staff, educators, board members, and supporters – to encourage, challenge, and join us in living out our commitment to A.D.E.I.

 

Aim High is an equal opportunity employer. Aim High seeks diversity in its community and affords equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.

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