Overview
The Staff Accountant ensures the integrity of financial information and systems by performing various accounting functions. The Staff Accountant maintains the details of the accounting system, including AP, AR, deposit processing, payroll, and inventory. The Staff Accountant is the primary customer service point of contact for other Spirit Rock staff members with respect to most financial matters. In addition, this role is responsible for maintaining external relationships with vendors, banks, credit card companies, and government agencies. The Staff Accountant works independently and with the Controller to prepare various analyses and presentations concerning financial and operational aspects of Spirit Rock. The Staff Accountant participates in creating, implementing and maintaining accounting policies and procedures.
Specific Responsibilities
- Acts as the customer service representative for the accounting department with respect to other staff member needs.
- Works closely with the registration department to ensure timely and accurate information flows and resolution of issues.
- Processes AP, AR, deposits and payroll (using a payroll service).
- Maintains the bookstore inventory database and reconciles it to the accounting system quarterly.
- Acts as point-person for all banking and credit card processing issues.
- Maintains and utilizes systems that electronically integrate other Spirit Rock systems with the accounting system.
- Prepares various journal entries.
- Calculates and prepares payment authorizations for teacher compensation.
- Ensures compliance with accounting policies (e.g., proper approvals are obtained for purchases, check signing limits are met)
- Prepares for the annual audit by compiling backup as requested by the auditor.
- Supports the Controller in the preparation of the annual operating budget.
- Suggests process and procedure improvements as well as ensuring compliance with existing procedures.
- Assist in creating and maintaining various written procedures
Qualifications
- Accounting degree or other degree with relevant experience preferred
- At least 2 years of experience processing AP and AR preferred
- Payroll experience highly desired
- Proven ability with PC and spreadsheets
- Non-profit fund accounting experiences a plus
- Experience with Fund-EZ Accounting system a plus
- Accuracy, high attention to detail, and good organizational aptitude desired
- Ability to problem solve independently
- Ability to maintain a high level of confidentiality