Overview
Innovate Public Schools is seeking an organized, energetic and experienced associate to play a key role in our growing organization’s effort to provide flawless event execution. The ideal candidate will be a tech-savvy, proactive, meticulously-organized problem-solver, who takes pride in being an effective multi-tasker, and has a passion for event planning. They will be an active member of our People and Operations team, reporting to the Director, People & Operations, and will be able to handle multiple cross-team events at once gracefully and effectively.
The Associate, People Operations must be a team player with strong interpersonal skills and the ability to manage multiple complex assignments. This person must have a passion for event planning, be a self-starter, team-oriented, and approachable.
About Innovate Public Schools
Innovate Public Schools is a nonprofit organization focused on improving public schools in the Bay Area and Los Angeles to make sure that all students – especially low-income students, students of color, and students with disabilities – have access to schools that will prepare them for success in college, careers, and life. We’re building a movement of families, educators, and business and elected leaders who together will make this vision a reality. We build the capacity of parents and educators to innovate and act together to create world-class public schools.
We publish easy-to-understand data and research to inform the public about which schools are excelling, which ones are struggling, and where to find solutions that work. We work with educators from both school districts and charter schools to start excellent new public schools and redesign chronically low-performing schools. And we support and empower parents in high-need communities in California and around the country so they can effectively advocate for better schools and sustain community efforts over the long term.
Job Responsibilities
The Assistant, People Operations reports to Innovates Director, People & Operations. Major responsibilities include:
- In partnership with the Coordinator, People & Operations, Plan, design, and produce events for our Organizing team while managing all project deliverables within time limits.
- Effective use of all project management tools to manage all project deliverables within budget and on schedule.
- In cooperation with the Coordinator, People & Operations, internal stakeholders and program team leads, proactively define event goals and objectives, and support the team in the execution of the event.
- In partnership with the data team, manage, track and record on-line registration for all events, in Salesforce within the provided timeline.
- In partnership with the Coordinator, People & Operations,Facilitate debriefs to gather feedback at the conclusion of events.
- In partnership with the Coordinator, People & Operations, identify and secure venues that meet the needs for our events.
- Manage event logistics, such as location amenities, catering, transportation, AV & equipment needs, event materials, entertainment, etc.
- Proactively address any issues that arise and troubleshoot any problems on the event day.
- Establish closely track expenses.
- Event attendance required
Qualifications
- 1-2+ years of experience professionally managing and coordinating events
- Organized, detail-oriented and able to work independently
- Experience successfully managing projects to meet deadlines in a fast-paced organization, including managing interdepartmental and cross-functional efforts
- Demonstrated ability to work successfully with multiple team members and juggle multiple projects at once
- Strong interpersonal skills, with the ability to create positive, trusting, professional relationships with diverse colleagues.
- Willingness to work as a member of, and contribute to a team in a dynamic, learning environment.
- Passion for creating more high-quality school options for working families.
- Experience using at least one event registration platform/solution Willingness to travel to various locations around the Bay Area, including some nights and weekends
- A valid driver’s license and a reliable, insured vehicle (needed to fulfill job requirements).
- Proof of eligibility to work in the United States.
- Discretion and confidentiality.
- Ability to work occasional evening meetings/events and some weekends as needed.
Innovate Public Schools, offers a range of benefits for you, including 5% employer contribution to 401k and paid time off (PTO). You will accrue PTO at a rate of 0.076923 hours of PTO per hour worked. This is the equivalent of four weeks PTO if you were working 40 hours/week. After two years, this increases to 0.096154 hours of PTO per hour worked (the equivalent of five weeks if you were working 40 hours/week).
WORK ENVIRONMENT / PHYSICAL DEMANDS
The work environment characteristics and the physical demands described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee must regularly lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work performed by the person in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.
How to Apply
Please submit your resume and a cover letter describing why your knowledge, skills, and background make you the best candidate for the position.
Innovate Public Schools is an equal opportunity employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.